Erasmus Office

Step by Step Erasmus+

Phase 1: Before Departure
Application process:

1. Accessing the Portal
Log In: Visit Turnaportal and log in using your e-Devlet credentials.
Find Open Calls: Check the main dashboard for active mobility announcements. If the main page is empty, navigate to the "My Applications" section to find student mobility calls.
Troubleshooting: If no application options appear, contact the Erasmus+ Office immediately to ensure your profile is correctly linked.

2. Required Documentation
You will be prompted to upload several digital documents. Ensure these are clear scans (preferably in PDF format):

Document Type	Details & Instructions
Identification	A copy of your Identity Card or Residence Permit.
Passport	Upload your passport copy if you already have one.
Transcript	Your official Transcript of Records from Alanya University.
Application Form	Crucial: Download the form from here have it signed by your Departmental Coordinator, and upload it.
Language Proof	An exam result or document proving a Minimum B1 level of English.
Special Status	Any documents proving "Special Needs" or priority statuses, if applicable.

3. Finalizing Your Submission
Monitor Dates: Keep a close eye on the application window and specific Erasmus English Exam dates.
Double Check: Before hitting "Submit," verify that your Departmental Coordinator has signed your form; unsigned forms are the most common cause of delays.

Pro-Tip for Students: Don't wait until the final hour to upload. System traffic on Turnaportal can get heavy right before the deadline!

Finalize Application: Once the application period ends, hand over your physical application documents to the Erasmus+ Office.
Research & Deadlines: Scout the host university’s Erasmus portal. Focus on application cut-offs, housing availability, and specific visa requirements.
Nomination Check: Contact the International Relations Office (Erasmus+ Office) to confirm you have been officially nominated to the host institution.
Get Oriented: Attend the mandatory orientation session or contact meeting hosted by the Erasmus+ Office.
Passport Check: Ensure your passport is valid for your entire stay. Apply for a new one or extend it immediately if needed.
Official Application: Submit your application to the host university well before their deadline. Procrastination is your enemy here.
Academic Alignment: Browse the host university's course catalog. Review your selections with your Departmental Coordinator before drafting your Pre-approval and Learning Agreement (LA).
Documentation Flow:
- Complete and sign your Pre-approval Form; get it approved by your coordinator and email the scanned copy to erasmus@alanyauniversity.edu.tr.
- Fill out and sign your (can be either online or hard copy) Learning Agreement (LA); obtain signatures from both your Alanya University Departmental Coordinator and the host university. Submit the final version to the Erasmus+ Office.
Finalizing Travel:
- Forward your Letter of Acceptance to the Erasmus+ Office as soon as it arrives.
- Secure Extended Health and Travel Insurance and share a copy with us.
- Start your Visa Application immediately upon receiving your acceptance letter.
- If needed request visa support documents from Erasmus+ Office.
Financial Setup: Open a Euro bank account at any Vakıfbank branch. Email or text your IBAN and the branch name to the Erasmus+ Office.

To create your grant agreement send in these to our office:

1. 1. Acceptance Letter,
  2. Insurance Documents

1. 1. Full Name Surname
  2. Address of Stay
  3. Date of Birth
  4. Email Adress
  5. Phone Number

1. 1. Bank Account Details (Vakıf Bank Euro)
  2. IBAN
  3. Account owner name

The Grant Agreement: The Erasmus+ Office will send this to you or request a face-to-face meeting to sign.

If you are unable to visit the Erasmus+ Office for a face-to-face signature, please follow these strict instructions:

Print: Print two (2) full copies of the Grant Agreement.
Initial Each Page: Using a blue pen, write your initials (e.g., A.B.) in the bottom right corner of every page.
Sign: On the seventh page, provide your full signature in the designated signature box.
Digital Copy: Scan the completed and signed agreement and send the PDF to the Erasmus+ Office for our records.
Mail the Original: You must send the original paper copies (both of them) to our office via cargo.

Phase 2: While Abroad

Course Adjustments: If you need to change your classes, you must get approval from your Alanya University Departmental Coordinator first.
Update the LA: Once changes are approved, update your Learning Agreement, get it signed, and keep the original hard copy to bring back with you.
Departure Logistics: Before leaving the host country, have the host university sign the Official Dates Form. Ensure they email it to us or provide you with a copy to send.
Transcripts: Arrange for the host university to send your final Transcript of Records to the Erasmus+ Office via email or WhatsApp.

Phase 3: Upon Your Return

Travel Verification: Download your "Yurda Giriş/Çıkış Belgesi" from e-Devlet and send it to us via email or WhatsApp. The dates must match your Erasmus period.
Send your boarding passes to our side.
Confirm Documents: Ensure the Erasmus+ Office has received your Arrival/Departure Form and Transcript (either from the host school or from you).
The Participiant Report: Check your email for the European Commission Participation Report. Complete it online and send a PDF copy of the submission to our office.
Closing the Loop: Once all steps are verified, the remaining balance of your Erasmus grant will be deposited into your account